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Terms and Conditions of Registration and Sale

Terms and conditions of registration and ticket sale for
‘Aviation Carbon 2018’

 

When you register to attend Aviation Carbon 2018 we must commit to and pay for, your place and the related costs at the venue and to organise the event according to the registered number of attendees. Even if you may have benefitted from registering using a free ticket offer, we equally need to commit to providing you with a place and catering and services at the venue, prepare for your attendance, incur various related costs at the venue and elsewhere. Therefore, when you register to attend Aviation Carbon 2018, we must consider your registration and related fees as binding.

Cancellation and No-Shows:

If you cannot attend Aviation Carbon 2018 you must request us to consider your cancellation request, or alternatively your substitution by another colleague in your organisation, as soon as possible. You should email your request and details of your nominated substitute to registration18@aviationcarbon.aero. We will review your request and reply to you and the nominated substitute via email as soon as possible.

If you fail to attend the event without a confirmed substitute from your organisation, your registration fees will not be refunded.

If you have benefited from registering with a free entry ticket and you fail to attend without a confirmed substitute, we reserve the right to charge you the full amount of the undiscounted delegate rate applicable for your ticket category, which we shall use as compensation for the wasted place and related costs, and our extra efforts and costs, since we are not able to reclaim this from the venue owner or other parties.

If we confirm a substitute for your non-attendance and they do not attend, we reserve the right to charge you for their non-attendance the full amount of the undiscounted delegate rate applicable for your ticket category.

Whilst we typically try and avoid levying any administrative charges to cover additional work or other incurred costs incurred due to cancellations, we may occasionally need to levy a charge if there are significant extra costs that we would need to incur. If we expect this situation to arise, we will advise you before we proceed.

 
Privacy:

By registering for this event, you consent that we may print a) your name and b) organisation name on our conference material which will be distributed at the event to all attendees. You also consent to us sharing a) your name, and b) organisation name, with our event partners and sponsors so that they may know if their association members or clients are attending the event.

When you register for this event you consent that we may share your registration information with the event team so that we can organise and deliver the event.

Please note that this privacy clause is separate to our request to use your personal data for other stated business purposes and for which we seek your specific opt-in approval during the registration process, and which is covered by our full and terms conditions and privacy policies at https://aviationcarbon.aero/terms-and-conditions/  and https://aviationcarbon.aero/privacy/.

 
Communication:

By registering for Aviation Carbon 2018 you consent that we may display your company name your logo on our website and related event materials to help inform attendees and other viewers that your organisation is attending. This does not supersede any restrictions which may potentially be in place by your organisation in respect of their intellectual property.

As a public event, we may take photographs and videos during our event and during the recording of such media any attendee may be potentially present in such media. By registering, you consent that such media, which might potentially include your image, voice and your company name and logo, may be used by the organisers in our role as an event organiser and displayed on our websites or our other communication channels, without any need for the organisers to ask you for prior permission nor provide any compensation. If you are speaking or presenting, we will fully respect your copyright and we will separately request your written permission to distribute your presentation post-event.

 
Respect for other attendees:

By registering for Aviation Carbon 2018 you agree to dress in standard international “business casual” or “business formal” attire, or your regional or cultural business attire equivalents.

You agree not to act to deliberately detract from or interfere with a presentation or a discussion panel, or our event partner’s / sponsor’s / exhibitor’s marketing efforts.

You agree not to distribute brochures or any other marketing collateral unless you are contracted to our event as an official partner, sponsor or exhibitor. We fully reserve the right to make a judgement regarding any such complaint or our observation if it occurs, and we may choose to expel any such attendee and other members of their organisation attending, without notice nor refund nor any other liability. We reserve the right to seek financial compensation equivalent to at least the fees paid by our official sponsors / exhibitors if an attendee has distributed unauthorised marketing collateral without the explicit written permission of our Director of Operations. For the avoidance of doubt, the exchange of standard size / format professional business cards is permitted on a direct one to one basis by any attendee with any another attendee.
 

Pricing:

For the avoidance of any doubt, the applicable price of a ticket (entry pass) to Aviation Carbon 2018 at any time is the one displayed in our “Eventzilla” registration page / system at any given moment whilst registration is open. We endeavour to update all references to prices elsewhere on our websites and other communications, however, we cannot guarantee that they are always completely updated due the time lag which may be required to update websites and potential delays in transmitting information across the internet globally.

All prices shown are exclusive of UK VAT (value added tax) which shall be added during the registration and payment process. Any discounts applied are deducted from the price net of VAT as shown in the Eventzilla system. After the discount is applied, VAT shall then be applied to the sale.

The organisers reserve the right to increase or decrease ticket prices, and any discount rates, or offers, or change ticket types, at any time without notice and without any liability to refund in any proportion any amount in respect of any registration already made. In other words, the price that you pay at the time of your registration on out ‘Eventzilla’ system is binding and no further discounts or reductions shall apply.

 
Full Terms and Conditions:

Our full terms and conditions and privacy policies are available at https://aviationcarbon.aero/terms-and-conditions/  and https://aviationcarbon.aero/privacy/ or you may also request a copy of these by emailing us at registration18@aviationcarbon.aero

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